How to Access and Hire Business Analysts at Your Fingertips

Vy Le

Vy Le | 06/03/2024

How to Access and Hire Business Analysts at Your Fingertips

We are living in a digital age where data plays a core role in every business strategy. The wealth of information obtained from various sources that may seem to bring no value is a worthwhile source of insight if appropriately used. The widespread adoption of data analytics signifies a fundamental shift in how organizations perceive and harness information, marking a departure from traditional methods and underlining the pivotal role that business analysts play in business process optimization toward sustained growth and success.

It is undeniable that the need for business analysts is on the rise. However, hiring such experts can be a daunting task due to the specific blend of technical and soft skills required for the role. As a qualified candidate requires more than an educational background, employers need specialized knowledge to hire business analysts effectively.

Remember, it is no walk in the park but with some real effort and techniques. Let’s begin your hiring journey with this article.

What Is a Business Analyst, by the Way?

What Is a Business Analyst, by the Way?

A business analyst is a specialist responsible for analyzing data-based business processes to facilitate the implementation of solutions that align with the company’s objectives. This role often works closely with stakeholders such as business users and IT teams to ensure a high level of understanding of requirements, thus supporting the data analysis process and contributing to the improvement of business operations and development processes.

Reasons for Hiring Business Analysis Experts

The era of the business analyst is now at the forefront of modern business practices. Whether you are a small business or a large corporation, business analysis is a critical catalyst for driving positive organizational change and innovation. Specifically, what benefits can a qualified business analyst bring to a business? Check out the list below.

  • For Strategic Insight: From gathering data from many different sources, business analysts extract valuable insights into industry developments, market trends, and user behaviors to strengthen the decision-making process.
  • For Requirement Gathering: By receiving requests for projects, systems, or processes from relevant stakeholders, business analysts have a clear understanding of what is needed for successful outcomes.
  • For Process Optimization: Business analysts are trained with the professional skills required to analyze operational processes within an organization. In the case of detecting points of bottlenecks, they propose appropriate measures to overcome and streamline operations.
  • For Stakeholder Communication: Business analyses act as liaisons between different stakeholders. Effective communication skills help them clearly understand the needs and expectations of each target group, boosting collaboration and alignment within the organization.

Essential Skills Required of a Business Analyst

Essential Skills Required of a Business Analyst

Most business analyst positions in the United States require a bachelor’s degree in business management, business analytics, or a related field. However, it is worth noting that educational background is not the only evaluation factor. In addition to extensive knowledge of related concepts and theories, an ideal candidate for the business analyst position also ensures the hard skills and soft skills as below.

  • Critical and Analytical Thinking: Business analysts regularly work with data. Critical and analytical thinking allows such roles to efficiently evaluate complex problems, identify hidden patterns, and develop strategic solutions based on evidence.
  • Communication Skills: A strong command over both written and verbal communication is a crucial soft skill for business analysts to optimize communication efficiency within a company’s business system. Clear and concise communication ensures requirements are understood by all parties involved, leading to better work outcomes.
  • Detail-oriented and Big Picture Thinker: Collecting and documenting requirements from parties requires business analysts to be careful and detailed. From small factors, big-picture thinkers are able to see the wider implications, ensuring comprehensive analysis and strategic alignment.
  • Data Analysis and Visualization: Raw data will not bring value without comprehensive extracting processes. Proficiency in data visualization and analysis helps business analysts easily derive meaningful insights in a compelling and understandable manner.
  • Technical Proficiency: A qualified business analyst needs to proficiently use tools and programming languages dedicated to data analysis, data visualization, modeling, and process optimization to leverage data effectively. In addition, experience working with modern technologies, including computer science, data science, and business intelligence, is also a plus.

A Complete Guide to Hiring Your First Business Analyst

Like any other position, such as a developer for web development, hiring business analysts is a process that requires countless steps, considerations, and factors to find the right fit among hundreds of candidates in the labor market. Obviously, the recruitment process is different for each company. So, instead of applying the same general formulas, make sure that you only view them as references and customize your recruitment plan according to the time and specific business needs.

Step 1: Crafting the Job Description

Not only does a job description summarize job position requirements, but it also serves as a tool for attracting suitable candidates. That’s why you need to take this step seriously to ensure you reach the right candidates and avoid wasting time on both sides. By meticulously crafting the job description, you lay the foundation for a successful recruitment process and increase the chances of identifying candidates with the right skill sets and qualities.

Typically, a basic job description for a business analyst position must accurately reflect components including:

  • Company Introduction: brief introduction about the company, field of operations, scope, and target customers.
  • Role’s Responsibilities: the specific duties of a business analyst position that are formed from business requirements and stakeholders’ expectations.
  • Required Qualifications: the qualifications and educational background necessary for the role, such as academic degrees, professional certifications, and specialized training.
  • Strategic Impact: the description of how the role will contribute to achieving business objectives and broader goals.
  • Essential Skills: Some essential skills required for the role of data analysis or strong communication skills, for instance.
  • Benefits: The benefits the role receives when becoming an official employee.

Step 2: Sourcing Candidates from Various Channels

Potential candidates are not necessarily people looking for a job; they may be individuals who are not actively seeking new roles but could be open to new opportunities. To ensure that you don’t miss out on any talent in the labor market and that your job posting reaches as many people as possible, utilize various channels to source potential candidates. In this situation, a multi-channel sourcing strategy allows recruiters to reach a set of candidates on each targeted platform, increasing the likelihood of finding the perfect fit.

Below are some ways to find top business analysts:

  • Utilizing Various Channels: Some channels that help recruiters reach a broad range of candidates include professional networking sites (e.g., LinkedIn), online job boards (e.g., Indeed, Glassdoor), forums, or communities related to data analytics.
  • Engaging with Recruiting Agencies: These third-party vendors help you quickly access a pool of pre-screened candidates according to your needs, saving sourcing time.
  • Networking and Referrals: Encouraging internal employee referrals and professional circles is a good way to yield strong candidate leads.

Step 3: Conducting Interviews with Shortlisted Candidates

Based on resumes and cover letters from candidates, select individuals whose skills and experience align closely with the defined requirements and arrange interviews with them. Make sure that the person directly interviewing has reviewed the submitted materials provided by candidates and structured the interview carefully before meeting to increase communication efficiency.

In addition to situational and behavioral questions, technical ones should be asked to assess candidates’ skills and alignment. Below are some examples:

  • How have you utilized SQL queries to analyze data?
  • Describe your process of creating a use case diagram for a complex software system.
  • Describe your familiarity with using agile development methodologies in the context of business analysis.
  • How do you approach data validation when analyzing large datasets?

Step 4: Onboarding and Integration

Before entering the official working process, don’t forget to conduct a comprehensive onboarding process for the selected candidates. Although this step is simplified in some startups, it is of great importance, affecting the quality of future employees. With basic knowledge of corporate culture, along with necessary training sessions on internal tools, a well-integrated business analyst is more likely to become productive sooner, contributing effectively to projects and initiatives.

How Much Does It Cost to Hire a Business Analyst?

The contemporary insights from industry experts paint a compelling picture of the present era as one where the business analyst plays a pivotal role in shaping organizational strategies through data-driven decision-making and adaptive practices. Many people believe hiring business analysts is expensive due to their responsibility for macro goals. According to data from Indeed, the typical salary range for business analysts is around $84,502 per year in the United States.

However, this number only reflects part of the current labor market as the US is considered one of the developed countries with a high standard of living. The total cost of recruiting for a business analyst position may vary depending on many different factors, such as geographical location, hiring models, project requirements, and even the outsourcing service your company uses, if any.

Regarding geographical location alone, Vietnam is one of the typical countries that owns large expert pools at reasonable costs. With favorable political conditions, a low average standard of living, and a high level of expertise, Vietnam is the ideal destination for customers who need to upgrade their production cycles in a short time while still ensuring positive results.

Accessing Your Pre-screened Business Analysts at Orient Software

As the landscape of business analysis is constantly evolving, it’s evident that businesses are actively seeking ways to tap into the expertise of business analysts to drive innovation, enhance customer experiences, and achieve organizational goals.

Faced with the increasing need to recruit business analysts, large and small companies are gradually turning to established service providers like Orient Software to shorten the recruitment process and quickly create a competitive advantage.

As an outsourcing vendor that utilizes decades of delivery excellence and a wealth of technology knowledge, we understand the difficulty in recruiting, especially for highly specialized positions. That’s why we offer solutions to help customers access pre-screened employees dedicated to their needs. Contact us to quickly receive a free quote to position yourself for success in an increasingly competitive business environment.

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